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Girls in STEM
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RESPECT FOR WOMEN IS PARAMOUNTNetworking
Microsoft Office PowerPoint
Creating a Presentation
Identify components of the PowerPoint window
–The Outline tab shows an outline of the presentation, including titles and text of each slide
–The Slide tab shows a column of numbered slide thumbnails, enabling you to view several slides at the same time
Open and view an existing PowerPoint presentation
Opening an existing presentation
PowerPoint Normal view
In Normal View, you can display up to three panes in addition to the Outline or Slide tab:
–The Slide Pane shows the current slide
–The Notes Pane contains notes you might prepare for slides
–The Task Pane lets you quickly select tasks to work on
Viewing slides
Use Slide Show view
Create a presentation using the AutoContent Wizard
AutoContent Wizard
Editing Slides
Edit slides by clicking inside the placeholder text and typing your own
–Slide title
–Bulleted items
–Sub-bulleted items
Delete a slide
Add a new slide
–Click the New Slide button on the Formatting toolbar
–In the Slide Layout Task Pane, select from different slide layouts, which define how text and content is arranged on the slide
–PowerPoint supports four text layouts and several text and content layouts
The Slide Layout Task Pane
Delete or move slides
–When you select the slide, a thick border line will appear around the slide
A vertical line will appear between slides as you drag to indicate where the slide will be inserted if you release the mouse button
Promote and demote text in the Outline tab
Create a new slide by promoting text
Move a slide in Slide Sorter view
Check the spelling and style in a presentation
–Proper names will often be flagged even though they are spelled correctly.
Use the Style Checker
The Style Checker dialog box
View problems marked by the Style Checker
Create speaker notes for slides
Preview and print slides
–If you are printing in black-and-white, some color variations will be difficult to see or the graphics might make text difficult to read
Preview in Grayscale
Print outlines, handouts, and speaker notes
–Print the slides in Outline View, which looks just like what you see on the Outline tab
–Print handouts with 1, 2, 3, 4, 6, or 9 slides per page
–Print speaker notes, where a picture of each slide and its corresponding notes appear on one printed page.
The Print dialog box
Qualities of a good presentation
Outline
Make your 1st or 2nd slide an outline of your presentation
–Ex: previous slide
Follow the order of your outline for the rest of the presentation
Only place main points on the outline slide
–Ex: Use the titles of each slide as main points
Slide Structure – Good
Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include 4-5 points per slide
Avoid wordiness: use key words and phrases only
Slide Structure – Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
Slide Structure – Good
Show one point at a time:
–Will help audience concentrate on what you are saying
–Will prevent audience from reading ahead
–Will help you keep your presentation focused
Slide Structure – Bad
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use
Fonts – Good
Use at least an 18-point font
Use different size fonts for main points and secondary points
–this font is 24-point, the main point font is 28-point, and the title font is 36-point
Use a standard font like Times New Roman or Arial
Fonts – Bad
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font
Colour – Good
Use a colour of font that contrasts sharply with the background
–Ex: blue font on white background
Use colour to reinforce the logic of your structure
–Ex: light blue title and dark blue text
Use colour to emphasize a point
–But only use this occasionally
Colour – Bad
Background – Good
Use backgrounds such as this one that are attractive but simple
Use backgrounds which are light
Use the same background consistently throughout your presentation
Background – Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use
Graphs – Good
Use graphs rather than just charts and words
–Data in graphs is easier to comprehend & retain than is raw data
–Trends are easier to visualize in graph form
Always title your graphs
Graphs – Good
Graphs – Bad
Graphs – Bad
Minor gridlines are unnecessary
Font is too small
Colours are illogical
Title is missing
Shading is distracting
Spelling and Grammar
Proof your slides for:
–speling mistakes
–the use of of repeated words
–grammatical errors you might have make
If English is not your first language, please have someone else check your presentation!
Use an effective and strong closing
–Your audience is likely to remember your last words
–Use a conclusion slide to:
–Summarize the main points of your presentation
–Suggest future avenues of research
Questions??
-End your presentation with a simple question slide to:
–Invite your audience to ask questions
–Provide a visual aid during question period
–Avoid ending a presentation abruptly.
ASSIGNMENT : PRESENTATIONS S.2 ASSIGNMENT MARKS : 10 DURATION : 1 week, 3 days